1.1. Notarysa is a Responsible Party as envisaged in the Protection of Personal Information Act 4 of 2013 (POPIA).
1.2. Data Subject means the person to whom Personal Information relates.
1.3. Information Officer means the chief executive officer, or equivalent officer or the employee delated with such authority, or the person who is acting as such whose details are Uzayr Fredericks, firstname.lastname@example.org, +27 67 753 0813.
1.4. PAIA Manual means the manual which sets out the process for accessing information as envisaged by sections 14 and 51 of the Promotion of Access to Information Act 2 of 2002 (PAIA).
1.5. Personal Information means any information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person. It is information or pieces of information that could identify that natural or juristic person, either directly (e.g. by name) or indirectly (e.g. through pseudonymised data) and includes things like email/home addresses, usernames, profile pictures, user generated content, financial information, and geolocation and will also include information relating to the education or the medical, financial, criminal or employment history of the person; any identifying number, symbol, email address, physical address, telephone number, location information, online identifier or other particular assignment to the person; the biometric information of the person; the personal opinions, views or preferences of the person.
2. Collection, processing, and purpose
2.1. Notarysa will only collect Personal Information when it is necessary to comply with legal obligations that apply, or when such processing is necessary for the performance of a contract or pre- contractual procedures. Notarysa may also process information if it has a legitimate interest, provided that in each case our interest is in accordance with applicable law and the rights of the Data Subject.
2.2. When none of the other lawful processing conditions support the data processing operation, Notarysa will only process Personal Information if it has obtained the consent of the Data Subject to process said Personal Information for specific, explicit, and legitimate purposes.
2.3. Notarysa will only use Personal Information for the fulfilment of the specific purposes for which it was obtained, or for other lawful processing.
2.4.1. Notarysa will take all reasonable steps to ensure that Personal Information that it processes is accurate, complete, and up to date.
2.5.1. Notarysa is committed to openness regarding its policies and practices of handling of Personal Information. Also refer to our Terms and Conditions on our website for the terms of using Notarysa’s services.
2.6.1. Notarysa will ensure that appropriate security safeguards are in place to protect Personal Information from loss, unauthorised access, destruction, use, modification, or disclosure.
2.6.2. Where there are reasonable grounds to believe that the Information of a Data Subject has been accessed or acquired by any unauthorised person, we shall notify: – the Information Regulator; and the Data Subject unless the identity of such Data Subject cannot be established.
2.6.3. The notification will be made as soon as reasonably possible after the discovery of the compromise, considering the legitimate needs of law enforcement or any measures reasonably necessary to determine the scope of the compromise and to restore the integrity of our information system.
2.7. Transfers and sharing
2.7.1. Notarysa will only disclose Personal Information for the fulfilment of the specific purposes for which it was obtained, or for other lawful processing. Under no circumstances does Notarysa transfer or share Personal Information or sell Personal Information to third parties without the consent of Data Subject.
2.8.1. Notarysa will retain Personal Information for as long as is necessary for the purposes for which it was collected.
2.8.2. In some cases, data retention may occur for longer periods, especially when applicable law so requires.
2.9.1. The Data Subject may request a copy of their Personal Information from Notarysa and, where required, instruct Notarysa to effect changes to correct the data or to permanently delete their Personal Information, in accordance with local regulations.
2.9.2. The above request is to be made in writing to the Information Officer via electronic mail.
3. Information about others
3.1. If the Data Subject provides Notarysa with Personal Information about someone else, the Data Subject is responsible for ensuring that it complies with any obligation and consent obligations under applicable data protection laws in relation to such disclosure.
4. General Provisions
4.2. All the information gathered on the website is used to personally identify users that subscribe to the service provided by Notarysa The information will not be used for anything other than which is stated in the Terms & Conditions of use for this service. None of the information will be sold or made available to anyone.
4.3. The Site may collect certain information about your visit, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the Internet; the date and time you access the Site; the pages that you access while at the Site and the Internet address of the Web site from which you linked directly to our site. This information is used to help improve the Site, analyse trends, and administer the Site.
4.6. The Data Subjects personal information will not be given out to any third party except where required to fulfil the contract and service from Notarysa to the Data subject and the personal information provided to that third party will only be the information required fulfil the contract or service.